ASIL Jobs

About ASIL The American Society of International Law (ASIL) is a nonprofit, nonpartisan, educational membership organization founded in 1906 and chartered by Congress in 1950. ASIL holds Category II Consultative Status to the Economic and Social Council of the United Nations and is a constituent society of the American Council of Learned Societies. The Society is headquartered at Tillar House in Washington, D.C. The mission of ASIL is to foster the study of international law and to promote the establishment and maintenance of international relations on the basis of law and justice.

Finance Assistant / Office Manager

Summary:   The Finance Assistant / Office Manager is responsible for performing the daily accounting and finance activities of the Society, managing the purchase and inventory of office supplies, vendor relations, event set-up and staffing, and serving as the Society’s receptionist.  The Finance Assistant / Office Manager reports to the Director of Finance and Administration.

High Level Job Description:

Finance and Accounting

  • Manage accounts payable entry process and expense reconciliations
  • Prepare invoices and monitor accounts receivable
  • Ensure cash receipts are deposited in a timely fashion
  • Perform general reconciliation processes for the Society’s cash accounts, investment portfolios, revenues, fixed assets, prepaid expenses, and accruals
  • Assist with the month end and quarter end close
  • Prepare audit schedules and provide audit backup
  • Provide departments with month end budget-to-actuals reports
  • Assist with developing the fiscal year budget
  • Work with other departments to provide ad hoc reports
  • Perform other accounting duties as needed

Administration

  • Calculate and report employee leave balances
  • Answer phones and distribute mail
  • Orient new staff to office policies and procedures, including the use of office equipment
  • Work with building management company and other vendors to address the needs of the office and staff

Events Management

  • Assist the Education and Research Department with in-house event logistics, including room set-up and take-down, catering, and audio/visual needs
  • Provide general meeting support, sometimes to include staffing events held outside normal office hours

Building Management / Reception

  • Staff the Society’s lobby and perform receptionist activities
  • Ensure that common areas are organized and well-maintained

Education/Skills/Ability Requirements:  BA degree (preferably in business or accounting) or equivalent or 2-3 years’ work experience in the field of accounting.   Experience with the accounting system Intacct is preferred although not required.  Strong Excel skills are required.

Candidate must have the ability to produce professional written and/or verbal communications, the ability to work as part of a team, and the ability to manage multiple projects.  Note:  As part of the events management duties of this job, movement of equipment, including conference tables, will be required.   

Salary commensurate with training and experience. 

Candidates should send a cover letter, resume with salary history, and references to jobs@asil.org (indicate “Finance Assistant/Office Manager” in the subject line). Applications will be reviewed on a rolling basis; applicants are encouraged to apply as soon as possible.

 

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